Arts & Crafts Vendors should primarily offer:

• Handmade artwork and crafts

• Original artwork, paintings, prints, and photography

• Pottery and ceramics

• Woodworking

• Jewelry

• Textiles and fiber arts

• Home décor

• Candles and soaps

• Leather goods

• Specialty handmade gifts

• Seasonal and specialty artisan products

Preference will be given to vendors selling handmade, original, or locally produced items.

The Festival reserves the right to limit duplicate vendors in order to provide shoppers with a diverse marketplace.

The following items are generally not permitted:

• Mass-produced merchandise

• Counterfeit or trademark-infringing products

• Weapons or weapon accessories

• Tobacco, vape, or CBD products

• Adult-themed merchandise

• Political campaign materials

• Items deemed offensive, unsafe, or inappropriate for a family-friendly event

Festival organizers reserve the right to request removal of any product that differs significantly from the approved application or is considered unsuitable for the event.

Submitting an application does not guarantee acceptance. Applications will be reviewed based on:

• Product quality

• Originality

• Overall presentation

• Variety within the marketplace

• Space availability

Photos of your products and booth setup are strongly encouraged and may be required during the application process.

Accepted vendors will receive an email with payment instructions and additional event information.

Each vendor space includes:

• One 12' × 12' outdoor booth space

Vendors are responsible for providing:

• Tent

• Tent weights

• Tables

• Chairs

• Displays

• Extension cords (if electricity has been requested)

Vendors are responsible for transporting, setting up, operating, and dismantling their own booths.

• Vendors must arrive during the designated load-in period from 8:30 a.m. - 10:30 a.m. Cars will not be allowed to bypass the barricades to unload at their site after 10:30 a.m.

• All booths must be completely set up before the festival opens at 11:00 a.m.

• Vehicles must be removed from vendor areas before attendees arrive.

• Early breakdown is not permitted.

• Vendors are expected to remain open for the duration of festival hours.

The festival is a rain-or-shine event. Vendors should prepare for varying weather conditions, including rain, wind, and heat. Tents must be properly weighted for safety.

While festival staff and volunteers work to maintain a safe environment, vendors are solely responsible for:

• Merchandise

• Equipment

• Cash and payment devices

• Personal property

Stewpot Community Services, Belhaven Town Center, sponsors, volunteers, and property owners are not responsible for lost, stolen, or damaged items.

Vendor fees are non-refundable. If a vendor cancels after acceptance, the booth fee cannot be refunded. Requests for booth fees to be transferred to another vendor can be sent to ceason@stewpot.org.